1. JOB DETAILS:               

Job Title:

Store Keeper

Reports to:

Senior Materials Officer

Department:

Commercial

Function:

Materials

2. JOB PURPOSE:

Ensure that  receipts, physical storage, issue  and reservation &  of materials in the main store is done accurately, efficiently and  in a  cost effective and timely manner in line with the Policies and Standard Operating Procedures.

3. JOB DIMENSIONS:

Number of Staff Supervised:

Direct Reports:

2

Total:

2

4. KEY ACCOUNTABILITIES:

Description

Performance Indicators

Policies and Standard Operating Procedures

§  Follow all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner.

§ Compliance with Standard operating procedures and instructions.

Store Keeping Processes

§   To supervise and carry out the receipts and inspection of various materials to ensure conformity with the respective documents and that the required certificates and test reports are enclosed for further verification and approval by the end users. To review and prepare shortage and discrepancy reports for damage and incorrect deliveries.

§  Check and process material issues and returns to ensure that they are properly filled in and are in accordance with the Financial Delegation of Authority.

§  Supervise unloading and loading of materials.

§  Update all relevant information on physical store stocks and reports on nil – stocks and urgently required items to Stock Controller / Materials Officer for urgent replenishment action and follow up.

§  Compliance with Policies and Standard Operating Procedures

Plans and Programs

§  Establish daily work programmes and supervise activities of Store staff to monitor performance and progress

§ Operating work plans and programs are in place and implemented

Materials orders

§  Co-ordinate with supply personnel in order to initiate materials orders to meet specific requests from local and out-station operational areas and to maintain effective minimum stock levels of regularly used items.

§ Material orders are placed timely and accurately

Despatch of Materials

§  Supervise activities related to the issue and dispatch of materials, locally and to out-station locations, in order to meet authorised requirements of internal customers.

§ Materials are despatched timely and accurately

Stock Holdings

§  Supervise and participate in regular stock checks and inventory reviews to reconcile materials holdings with inventory records.

§  Deal with all queries regarding stock holding and status and material information in order to ensure that stores capability is understood.

§  Stock checks are completed according to schedules

§  All stock queries are dealt with promptly and satisfactorily

Housekeeping

§  Ensure proper housekeeping and for all areas and materials under Stores control to protect their asset value and facilitate activities.

§  Check storage and work areas to ensure they are free of hazards, loose packing and damaged tools lying around.

§ The store is maintained to the company standards of housekeeping

Codification

§  Codification of items as per catalogue.

§   

Reports

§  Update day to day work and all data management work in GP system and generate required reports whenever necessary.

§  Report, label and prepare the documentation for the damaged, obsolete, surplus and redundant materials.

§  Supervise the materials reservation for shutdowns and to ensure that they are correctly received, inspected and labeled and available during the shutdown and report and follow up on missing balance to the inventory for transfer from other sites or replenishment.

Code Of Conduct

·         Conduct all activities within contracts approved standards of ethics an conform to IRSHAD’s Code Of Conduct

§  Compliance with IRSHAD’s Code of Conduct

5. OPERATING ENVIRONMENT:

Scope: responsible to lead all activities related to material handling to ensure effective materials receipt, checking, storing, preserving, issuing and reconciling activities including Stock Checks that are carried out on regular basis on the inventory items as stipulated in the respective Procedure. This activity also includes the checks of the materials conditions and required preservations.

Authorities: Follows standard operating Procedures and exercises all authorities as delegated through the Delegation of authorities manual.

Contextual Environment : 30% Physical effort, 20% exposure to outside environment, 50% office work atmosphere.

5. Work Contacts:

Internal:  Commercial Department Personnel, Maintenance and all originators of material requests

External : Vendors and delivery staff, third party service provider

6. Knowledge, QUALIFICATIONS, EXPERIENCE, & SKILLS:

QUALIFICATIONS

Diploma in Materials Management / Logistics.

EXPERIENCE

§  6 Years in a Procurement or Materials department handling the modern procurement processes.

SKILLS

Planning , Organising, Communication, and follow up skills, Time management

BEHAVIOURAL COMPETENCIES

§  Attention to detail

§  Systematic approach

§  Negotiation and influencing skills