Job Details

Principal Accountabilities:

• Prepares tender requirements of standard and non-standard drilling materials requirements for Company Operations in accordance with approved rig activity forecast (Drilling Bar Chart). Reviews stock levels and determine appropriate re-ordering activities in accordance with Updated Bar Chart.
• Updates Drilling Bill of Materials & Requirements-Per- Well (completion) Tables and keep both Company user informed on latest revision and amendments on the entire tendering cycle. Attend monthly Drilling Bar Chart meeting and advise on materials availability for the existing and forth-coming wells on the plan.
• Co-ordinates with end-users, stock control officers and stores on the availability of materials for major shut downs in the fields and issue bi-weekly report on the status of procurement processes and material availability to the end-users.
• Co-ordinate with stock control officers for periodic review of stock for identification of high value, high consumption, long delivery, critical equipment items, in order to establish Long Term Purchase Agreements (LTPA) with suppliers, to ensure timely delivery of such items, and minimize stock holding and lead time.
• Develops long-term Purchase Agreements for recurring requirements; proposes suitableprocurement strategy, i.e., directs negotiation or competitive tendering, duration of Purchase Agreement etc. Conducts regular review of Purchase Agreements to identify need for extension, amendment of items, quantities, price, part numbers etc. Discusses with vendors matters such as possible joint contracts/price agreements.
• Receives and handles Purchase Requisition allocated by the Procurement Section Leader. Checks/verifies Purchase Requisitions in terms of procurement strategy, completeness of description/specifications, approved engineering standards, source of supply, feasibility of requirement including delivery date, estimated cost etc; highlights problems/discrepancies to originators for necessary amendment.
• Consults the Approved Suppliers/Bidders lists to select the most efficient/reliable sources of supply; Agrees with originators on appropriate manufacturers/bidder lists for tender purposes, and secures necessary approvals including shareholders’ as applicable.
• Prepares comprehensive Purchase Enquiry (RFQ) documents complete with specifications, terms and conditions, inspection/test certification, etc and issues such documents to invited bidders for quotations.
• Attends pre-tender clarification meetings, arranges travel of bidders to site, answer queries and ensures issuance of revised drawings, specifications etc as applicable.
• Participates in the Company Bids Opening meetings and ensures that accurate bid details are entered in Maximo.
• Evaluates offers technically and liaises with originators and QA/Safety engineers for technical evaluation of cases of non-standard nature. Examines reasons for rejection of commercially attractive bids and discusses with users on their justification of such rejection.
• Evaluates offers commercially, prepares bid summary/commercial appraisal and conducts necessary verification/negotiations with suppliers as applicable.
• Prepares presentation documents for the Shareholders’ Tender Board for Purchase as necessary and attends Management/Shareholders meetings to clarify/justify recommendations.
• Prepares accurate/comprehensive Purchase Orders/Agreements, obtains approval per delegated financial authority levels. Exercises financial authority on approval of Purchase Enquiries/Orders & Agreements within his authority.
• Ensures Purchase Orders are delivered/acknowledged/accepted by successful bidders.
• Prepares inspection requests as required. Follow up with suppliers to expedite deliveries to meet user requirements and participate in resolving the delivery discrepancies.
• Performs other related duties such as interviewing prospective bidders, initiates pre- qualification action and explores/recommends new sources of supply, responds to related queries and clarification request from Job Officers, Suppliers, Stores etc. keeps abreast of developments in procurement. Attends conferences, seminars when deputed. Develops & trains juniors UAE national employees. Follows Company HSE Policy and Procedures and any other duties as assigned by the Section Leader.