Job Details

Principal Accountabilities:

• Prepares tender requirements of standard and non-standard drilling materials requirements for Group Company Operations in accordance with approved rig activity forecast(Drilling Bar Chart) in liaison with Drilling Division and Company representative. Checks existing stocks and order quantities, packages and substitute items, operational back up to determine the Purchase requests (PR’s) quantities. Revises delivery schedules, storage capacity and stock value/ movement forecast in accordance with updated Bar Chart.
• Updates Drilling Bill of Materials & Requirements-Per- Well (completion) Tables and keep Company representative informed on latest revision and amendments on the entire tendering cycle.
• Attends monthly Drilling Bar Chart meeting and advises on materials availability for the existing and fore-coming wells on the plan. Highlights and discusses materials shortages, scheduling scenarios, arising from changes of drilling plans and delivery schedules with concerned end users.
• Regularly reviews and analyses computer batch reports generated by Computerized Maintenance and Material Management System (CMMMS), monthly computer generated Stock Out Reports- analyses the information given by the computer, consolidates the requirements and decides when and what quantities of new supplies are needed, and raises replenishment indents (PRs).
• Supervises daily/ weekly runs related to unfulfilled demands and negative stocks, investigates reasons, takes urgent replenishment or adjustment actions and advises Stores and Finance of errors as necessary.
• Analyses materials reservation requests through Work Order posted/submitted by the users for major overhaul, shutdown and modification work, reserves quantities that could be provided from stock and raises indents for balance. Liaises with Procurement Team to ensure timely delivery of ordered materials and keeps users informed of latest status.
• Arranges periodic review of stock for identification of high value, high consumption, long delivery, critical equipment items, in order to establish Long Term Price Agreements (LTPA) and Stocking Agreements with suppliers, to ensure timely delivery of such items, and minimise stock holding and lead time. Reviews and recommends step for improvements, efficiency and cost control.
• Plans, directs and supervises stock control assistants activities; including the implementation of stock changes in CMMMS. Randomly checks for data integrity and correction.
• Receives Vocabulary/Catalogue Amendment Proposals (VAP’s) & Catalogue Alteration Lists (CAL’s) raised by end user, and makes necessary amendments.
• Advises Procurement Section of any high variations in price and to provide alternative sources of supply as well as Original Equipment Manufacturer (OEM).
• Carries out periodic review of stock parameters such as item type (identifying
  repairable/replaceable items), re-order levels, lead time etc. Updates as necessary in the light of changing operational requirements with a view to ensuring that stockholding is kept to a lowest level; establishes stock parameters for new stock items, and ensures that revised and new stock parameters are processed through CMMMS.
• Controls movements of stock levels, highlights slow moving, non-moving and abnormal fluctuation of stock items and recommends corrective actions to deal with the situation. Communicates with Warehousing, Maintenance and Technical Services personnel on various matters related to stock movements, obtain their feedback and co-ordinates with them the appropriate actions to improve service level.
• Receives and checks purchasing reports which provide information on status of existing purchase orders, comments on items with long overdue delivery and highlights items which could become critical.
• Maintains stock control statistics and provides data for preparation of monthly and annual reports to indicate stock status, stock movements and service levels for inventory control and management information purposes.
• Participates and contributes in the review and enhancement of systems, procedures and control, including Computerised Maintenance and Materials Management System (CMMMS).
• Recommends improvements and enhancements based on actual operating experience and feed back of various users. Includes liaison with Information Systems and Technology, outside consultants, etc. on the above matters within specified guidelines. Test all enhancements using the facility, design or redesign forms, reports etc. on the PC as and when required.
• Co-ordinates and communicates formally as well as informally with various User Groups,
  Purchasing, Stores, etc. for resolution of problems and concerns, smooth flow of information, guidance and advice on systems, procedure and controls as well as operational matters. Includes attending company meetings on major plant shutdowns, etc. to answer questions and concerns on the availability of materials. Also includes responding to requests from other Oil Companies in the area for urgent requirements on loan or sale basis, surplus materials, etc.
• Performs other similar or related duties, as assigned. Includes maintaining records and files, answering and resolving queries raised by Warehousing personnel.
• Review the regular moving spare parts for generalisation and for standardisation by reviewing the specification wherever applicable.

Minimum Requirements [ Knowledge Skills & Experience ]:

• B.Sc. Degree in Engineering discipline / Mathematics or specialised degree or diploma in Materials Management.
• 8 years experience in stock control activities in a computer oriented materials organisation, including at least 4 years in an oil/gas or petrochemical industry.
• Knowledge of computer is essential (i.e. spreadsheets, MS Office, database and Statistics).
  Very good knowledge of English.

Statements in this job description are intended to reflect, in general, the duties and accountabilities of the job, but are not to be interpreted as totally inclusive

We thank all candidates for their interest, however only those selected to move forward will be contacted.

In order to ensure you are given full consideration for this position, please ensure your candidate application is completely filled out and up to date. The information in the candidate application will be used in the selection process to assess candidacy for this position.