Job Details

Job Purpose:

Organises, maintains and protects all documents, records, drawings, data and information related to the Asset Unit. Distribute and follow up reviewing of documentations, for all projects being executed phases.

Ensures proper Maintenance of projects documentation and their preservation for timely retrieval. Filling maintains the central filing system for Admin section in a professional way.

Principal Accountabilities:

Maintains archives and technical library to handle all Operation’s specifications, standards, procedures and other documentation throughout all stages of the project phases.

Develops documents register and responsible for receiving and distribution all incoming technical submittals / drawings. Implements Electronic Document Management System in coordination with all Team Leaders and act as focal point for the EDMS for training and development of all EDMS users.

Implements and maintains systems and procedures for group filing index, internal document distribution matrix, records and preservation standards, in-active documents inventory and disposal procedures.

Implements and maintains filing documents electronically (EDMS- Electronic Document Management System). Provides support to retrieve (P&IDs) Piping and Instrument Diagram, (PFDs) Process Flow Diagram, and Isometrics drawing documentation.

Identifies the discipline from the document title received from the Project Division and distribute it to appropriate discipline in order to help the Engineers review of project deliverables (specifications / Drawings) to ensure that specification meets Company standard.  

Distributes documents, specifications, drawings and images, in structured format to disposal of documents that are declared to be no longer operationally required, and arrange disposal of such record, in accordance with approved procedures.

Ensures maintenance of filing and retrieval operations, for the H.Q. document control and all documents are filed in safe custody. Retrieves documents from the computerised system in order to prepare records when required Project.

Issues weekly statuses report for documentation review within Operation Team.  Trains EDMS to new employees, to ensure the standardised function of EDMS within the Division.

Maintains, the transformation of the hard to soft archiving system for all documentation.  Ensures friendly search engine for efficient and timely retrieval.

Coordinates and arranges letter of assistance, the necessary documentation for security passes / clearances medical reports age dispensation, optima cards and review time sheets for all team personnel as well as contractors.

Maintains and supervises the update of all general files, technical reports, books / magazines and catalogues.

Co-ordinates annual leave program for personnel and ensures leave relief coverage for all essential services are in place

Works in line with HSE policy, and ensure awareness and compliance of HSE rules and regulations by subordinates.

Communication & Organisational Relationships:

Frequent Contacts with Team Leaders & Section Leaders for issues related to document controller activities.

Works according to Company's established procedures and administrative / specialised standards.

Completed work assignments are generally reviewed by Supervisor.

Minimum Requirements (Knowledge Skills & Experience):

Minimum Bachelor in Electrical Engineering

Minimum 10 years experience in Integrated Control and Safety System (ICSS) (DCS, ESD and Fire and Gas systems) on Yokogawa system.

Experience in Yokogawa Process Solution.

Well experience in Cyber Security and Network Security.

Worked in commissioning and maintenance of above systems.

_{We thank all candidates for their interest, however only those shortlisted to move forward will be contacted.}

_{In order to ensure you are given full consideration for this position, please ensure your candidate application is completely filled out and up to date. The information in the candidate application will be used in the selection process to assess candidacy for this position.}